Política de privacidade

DATA PROTECTION AND PRIVACY POLICY

 

15 of February, 2021

 

2ACT OÜ (hereinafter referred to as “art2act®”), in the execution of its activities on the website www.art2act.org (“Website”), processes personal data, meaning any information relating to an identified or identifiable natural person (henceforth “Data subject(s)”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person (“Personal Data”).

Use of the Website by any user shall be governed by the Terms and Conditions of use ("Terms and Conditions"), with the user agreeing to them. If the user rejects the Terms and Conditions, he/she must immediately cease using the Website.

art2act® will be qualified as an autonomous Personal Data Controller whenever it determines the purposes and means of processing Personal Data, ensuring compliance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, and other applicable legislation and data protection and privacy matters (“Data Protection Legislation”).

Please note that for “Original Artworks” as mentioned on the Terms and Conditions, the data controllers will be the respective Sellers, being such the data controllers for the processing of users Personal Data, in accordance with the Terms and Conditions.

With regard to the Personal Data processing activities carried out through the Website, art2act® will act as Controller for the processing of Personal Data for the purposes mentioned in Section 2, and the Data Subjects must resort to the contacts provided in Section 10 for any matter related to data protection.

In accordance with the Data Protection Legislation, art2act® pleads for the processing of Personal Data in accordance with all applicable principles, as follows: i) Principle of Lawfulness, Fairness and Transparency; ii) Principle of Purpose Limitation; iii) Principle of Data Minimisation; iv) Principle of Accuracy; v) Principle of Storage Limitation; and, vi) Principle of Integrity and Confidentiality.

Therefore, this Data Protection and Privacy Policy (“Privacy Policy”) is established, committing art2act® to carry out any and all processing of Personal Data in accordance with the following sections:

 

1. LEGAL BASIS AND PURPOSES FOR THE PROCESSING OF PERSONAL DATA

The Personal Data of Data Subjects will be processed by art2act® with the following legal basis:

LAW BASIS

In which they consist of?

Consent

The Data Subject may consent to the processing of his/her Personal Data through a free, specific, informed and explicit expression of will by which he/she accepts, by means of a declaration (in writing or orally) or unequivocal positive act (by filling in an option), that his/her Personal Data will be processed.

Pre-contractual information or Performance of a Contract

Personal Data may be processed if it is necessary, without limitation, for the performance of a contract for the provision of services and/or supply of products to which you are a party as an Employee, Customer and/or Supplier, or to carry out pre-contractual measures at your request.

Compliance with a Legal Obligation

Personal Data may be processed to ensure and guarantee the fulfilment of legal obligations to which it is subject under the law of a Member State and/or the European Union.

Defence of Vital Interests of the Data Subject

Personal Data may be processed to ensure the protection of your vital interests, in particular where such processing is essential to your life.

Legitimate Interests

info@art2act.org, other data controllers or third parties, may treat Personal Data provided that such treatment does not prevail over their interests or fundamental rights and freedoms.

 

Taking into account the above mentioned, the collection of personal data on the basis of the grounds of lawfulness set forth will be primarily for purposes related to the development of art2act® purposes.

 

2.PROCESSING PERSONAL DATA ON THE WEBSITE

Purposes

Processing Activity

Legal Basis

Retention Period

Website Management by art2act®

Analysis and processing of Web Browsing Data

Performance of the Website's Terms and Conditions

Up to 3 months after the last visit to the Website | 

Period of registration on the Website.

Enquiries

Analysis of enquires and answering the same

Consent or Pre-Contractual Procedures

Applicable legal deadlines

Registration of Artists

Create Accounts

Performance of the Website's Terms and Conditions

Applicable legal deadlines

Performance of sales performed directly by art2act®

Processing Orders

Pre-Contractual Procedures and Performance of the Website's Terms and Conditions

Applicable legal deadlines

Contacts

Contact by art2act®

Consent

Applicable legal deadlinesFor the period necessary for the management of any contacts through chatbot, email or to present complaints, in accordance with the applicable legal deadlines

Commercial and Marketing activities

Newsletters

Consent or Legitimate Interests (soft-opt in)

Until 1 year after the last contact

 

3. PROCESSED PERSONAL DATA ON THE WEBSITE
For the purposes mentioned above, art2act® processes the following Personal Data:

Purpose

Personal Data

Website Management

Identification Data, Contact Data, Authentication and Access Data and/or Web Browsing Data.

Enquiries

Identification Data, Contact Data, Location Data and Enquire Message.

Registration

Identification Data, Contact Data, Social Media and Website Hyperlinks and Portfolio.

Performance of sales performed directly by art2act®

Identification Data, Contact Data, Payment Data and Shipping Data.

Making Contacts

Personal Identification Data and Contact Data.

Commercial and Marketing activities

Contact Data.

 

4. PROCESSING METHODS

The processing of Personal Data will be executed automated and manually by computer tools, which are strictly related to the mentioned purposes and, in any case, guaranteeing the security and confidentiality of Personal Data.

 

5. DISCLOSURE AND TRANSMISSION OF PERSONAL DATA

art2act® employees will handle the Personal Data of the Data Subjects for the performance of their work duties and will handle the Personal Data exclusively under the terms specified in this Privacy Policy.

The Personal Data may be made available to third parties in charge of providing services to art2act® (“Data Processors”), bound by a written contract and processing the data in accordance with this Privacy Policy, and may not process them, directly or indirectly, for any other purpose, for their own benefit or that of a third party.

In compliance with legal obligations, the Personal Data of Data Subjects may be transmitted to third parties, for their own purposes, namely banks and insurance companies, judicial, administrative, supervisory or regulatory authorities, as well as entities that lawfully carry out data collection, fraud prevention and combat actions.

 

6. INTERNATIONAL TRANSFERS

art2act® may transfer the Data Subject's Personal Data outside the European Economic Area (“EEA”), to locations that may not guarantee the same level of protection.

However, if applicable, art2act® will only transfer Personal Data outside the EEA in accordance with the following measures:

  • When the transfer is made to a location or through a method or in circumstances that the European Commission considers will ensure adequate protection of Personal Data;
  • Where it has implemented standard contractual data protection clauses approved by the European Commission or a competent supervisory authority; or,
  • Where none of the above options apply but the law nevertheless authorises such a transfer, for example if it is necessary for the declaration, exercise or defence of a right in a judicial proceeding.

You may request detailed information on the security measures that art2act® has implemented regarding transfers of Personal Data outside the EEA and, where applicable, a copy of the standard data protection contractual clauses in force at art2act® through the contacts provided in Section 10.

 

7. DATA SUBJECTS RIGHTS

Under current or future Data Protection Legislation, art2act® informs that Data Subjects have the right of access, rectification, limitation, portability, erasure and the right to object to the processing of personal data in certain circumstances, which may be exercised under the terms of this section of the Privacy Policy.

Rights

In which they consist of?

Right to information

The Data Subject has the right to obtain clear, transparent and easily understandable information on how art2act® uses his/her Personal Data and what his/her rights are. It is for this reason that art2act® provides all this information in this Privacy Policy.

Right of access

The Data Subject has the right to obtain information about what Personal Data art2act® handles (if any) and certain information (similar to that provided in this Privacy Policy) about how such Data is handled. This right allows you to know and confirm that we use your Data in accordance with the Data Protection Legislation. art2act® may refuse to provide the information requested where, in order to do so, art2act® must disclose Personal Data of another person or the information negatively impacts the rights of another person.

Right to rectification

If the Data Subject's Personal Data is incorrect or incomplete (for example, if your name or address is incorrect), a request may be made to art2act® to take reasonable steps to correct it.

Right to erasure

This right is also known as the “right to be forgotten” and, in a simple way, allows the Data Subject to request the deletion or elimination of his/her data, provided that there are no valid grounds for art2act® to continue using them or their use is unlawful. This is not a generic right to delete, as exceptions are permitted (for example, where such data is necessary for the defence of a right in a legal proceeding).

Right to restriction of the processing activities

The Data Subject has the right to “block” or prevent future use of his/her Data while art2act® assesses a request for rectification or as an alternative to deletion. Where processing is limited, art2act® may still store your Data, but may not use it later. art2act® keeps a list of the subjects who have requested the “blocking” of the future use of their data to ensure that this limitation is respected.

Right to data portability

The Data Subject has the right to obtain and reuse certain Personal Data for his/her own purposes in various organisations. This right applies only to the Personal Data provided to art2act® and which art2act® handles with the consent and those processed by automated means.

Right to object

The Data Subject has the right to object to certain types of processing, on grounds relating to his/her particular situation, at any time, for the legitimate interest of art2act® or of third parties. art2act® may continue to process such Data if it can provide evidence of “overriding legitimate reasons for processing that override its interests, rights and freedoms” or if such Data is necessary for the establishment, exercise or defence of a right in a legal proceeding.

Right to lodge a complaint

The Data Subject has the right to lodge a complaint with the competent supervisory authority if he/she considers that the processing of his/her personal data violates his/her rights and/or the Data Protection Legislation.

 

If the lawfulness of the processing of your Personal Data is based on your consent or art2act® legitimate interests, you may withdraw your consent or object to the processing at any time, without any consequences, but without this compromising the lawfulness of the processing carried out in the meantime. If consent is withdrawn or if you expressly object, art2act® will immediately cease processing your personal data for the purpose in question, unless it is necessary to process the data in order to comply with legal and/or contractual obligations.

You may at any time, in writing, exercise the rights enshrined in the Data Protection Legislation and other applicable legislation through the means described in Section 10 of this Privacy Policy.

 

8. SECURITY AND CONFIDENTIALITY

To ensure the security and confidentiality of Personal Data, protected databases are used, among others, appropriate firewalls and passwords, in accordance with the provisions of Data Protection Legislation. Access to Personal Data is only possible to authorized employees who have an effective need to use Personal Data, in accordance with the principles of security and confidentiality. Violations of this Privacy Policy by employees of art2act® may give rise to disciplinary action. Compliance with the rules and procedures of art2act® is monitored and checked periodically.

 

9. COOKIES

With regard to the processing of Personal Data that art2act® performs through the use of cookies, please consult the art2act® Cookie Policy and customize your settings according to your preferences.

 

10. HOW TO CONTACT ART2ACT® FOR DATA PROTECTION AND PRIVACY MATTERS

Data Subjects may exercise their rights by contacting the art2act® by sending an e-mail to info@art2act.org.